Home / State laws / Kansas
Kansas HOA and condo electronic voting law
Can a homeowners or condominium association in Kansas hold its vote online? Here is what state law says and what it means for your board.
Yes. State law expressly allows electronic voting
Status: Express (12+ units). Main law: KSA 58-4614, 58-4616.
Reviewed September 16, 2026. A summary of state law, not legal advice. Each association, and any management company acting for it, is responsible for confirming with its own attorney that a vote complies with state and local law and its governing documents. See our Terms of Service.
The rules at a glance
| Legal status | Allowed by statute (Express (12+ units)) |
|---|---|
| Main statute | KSA 58-4614, 58-4616 |
| How electronic voting gets authorized | Electronic ballot for votes without a meeting unless documents prohibit |
| Secret ballot and counting | Secret ballot listed as a method |
| Paper ballot option | Absentee on request |
| Ballot retention | 1 year |
A state statute speaks to electronic voting for community associations. Read how it gets authorized below: some statutes let the board decide, some require each owner to consent, and some let governing documents opt out.
Which Kansas rules apply to your association
| Your community | Law that governs the vote | What VoteStead requires |
|---|---|---|
| Homeowner and condominium associations | Allowed by statute KSA 58-4614, 58-4616 | 2 steps the board confirms before a binding vote |
What Kansas law requires, and what VoteStead does
The association's declaration, bylaws and articles do not prohibit electronic voting. KSA 58-4614
VoteStead: The board confirms this on the launch checklist before a binding vote opens. The confirmation, with who made it, goes into the audit log.
Owners who ask receive an absentee ballot. KSA 58-4616
VoteStead: Paper ballots are always on for this state. VoteStead prints the packets with a secret ballot envelope, logs each returned envelope and counts paper ballots with the online ones.
The statute applies to communities with 12 or more units. KSA 58-4614, 58-4616
VoteStead: A smaller community needs an attorney sign-off letter before a binding vote. The launch checklist counts the units on the roster.
Ballot records
Kansas rule: 1 year.
VoteStead keeps the certified result and the audit log, and deletes sealed ballots and voting credentials 1 year after voting closes by default. Ask for a longer hold and we keep them longer. Where your state sets a longer records period, that period applies to the records your association keeps, and the certified result and audit log are what you file.
Before your first online vote in Kansas
- The association's declaration, bylaws and articles do not prohibit electronic voting
- Owners who ask receive an absentee ballot
- The statute applies to communities with 12 or more units
- Collect owner emails and mobile numbers, and mailing addresses for everyone else
- Choose 3 key holders who are not candidates, not board members up for election and not the managing agent
Built from VoteStead's Kansas rule pack. A summary, not legal advice. Your association and its attorney confirm what applies to your community.
Running a Kansas vote with VoteStead
Available now
VoteStead runs Kansas elections with a rule pack that apply the state's consent, secret ballot and records rules. VoteStead's counsel reviewed it. The launch checklist blocks voting until the board confirms the required steps.
Features Kansas law turns off or changes
- Homeowner associations: Statute covers 12 or more units. Communities under 12 units need an attorney sign-off letter before a binding vote.
- Homeowner associations: Paper ballots always on. Owners who ask receive an absentee ballot. (KSA 58-4616) VoteStead prints the paper ballot packets and counts returned ballots with the online ones.
Your responsibility for Kansas law
Your association, and any management company acting for it, is responsible for confirming that each vote complies with Kansas law, county and city rules, and your governing documents. This page and the Kansas rule pack summarize state law as of the reviewed date and do not cover local rules or your own documents. Have your attorney confirm your authority and your notice, quorum and counting rules before a binding vote. VoteStead is not responsible for a vote found invalid because of those determinations. See our Terms of Service.
What every VoteStead election includes
- Ballots sealed on the owner's device and stored with no name attached
- A 2-of-3 key split, so nobody opens ballots before voting closes
- Email and text invitations, plus mailed notices with access codes
- A live turnout board, quorum proxies and automatic reminders to owners who have not voted
- A tracker code so each owner confirms their ballot counted
Kansas questions
Can an HOA or condo association in Kansas vote online?
Yes. State law expressly allows electronic voting (Express (12+ units)). How it gets authorized: Electronic ballot for votes without a meeting unless documents prohibit. Main law: KSA 58-4614, 58-4616. Reviewed September 16, 2026. This is a summary, not legal advice.
What are the Kansas secret ballot and vote counting rules?
Kansas rule on secrecy and counting: Secret ballot listed as a method. VoteStead seals every ballot on the owner's device and stores it with no name attached.
Do owners in Kansas keep a paper ballot option?
Kansas rule: Absentee on request. VoteStead prints paper ballot packets with a secret ballot envelope, logs each returned envelope and counts paper ballots with the online ones.
How long must a Kansas association keep ballots?
Kansas retention rule: 1 year. VoteStead keeps sealed ballots for 1 year after voting closes by default, and a legal hold keeps them longer.
Is VoteStead available for Kansas associations?
Yes. VoteStead runs Kansas elections with a rule pack for the state's community association law, reviewed by VoteStead's counsel. Features the state does not allow are turned off. Your association, and any management company acting for it, remains responsible for confirming each vote complies with Kansas and local law and its governing documents.