How a VoteStead election works
Six steps for the board. Four steps for each owner. Nothing opens early and nothing is counted twice.
For the board
Plan the dates around the notice period in your governing documents.
Set up
Add the association, its formation date and the election dates. VoteStead shows which state rule pack applies.
Add questions
Enter each question with its candidates or choices, the number of picks allowed and whether write-ins count.
Choose key holders
Name the people who hold the 3 key shares. Each gets a one-time link to view and save a share.
Launch
When the checklist is complete, voting opens at the time you set. Invitations go out by email and text, and you print mailed notices for everyone else.
Watch quorum
A live turnout board shows units voted, units present by quorum proxy and the quorum line, one square per home. Automatic reminders go to units that have not voted, and you send extra reminders any time. A public link with no sign-in shows the same board on the screen at the meeting.
Collect quorum proxies
If your bylaws allow a proxy for quorum, name the holder and send requests to units that have not voted. The owner signs online in under a minute. The proxy counts the home as present, casts no vote, and drops away on its own if the owner votes later.
Count and certify
After voting closes, 2 key holders enter their shares. VoteStead opens the sealed ballots, counts them and produces a results report for your inspector to certify.
For each owner
Works on a phone, tablet or computer with no app to install.
Get the link
The invitation arrives by email or text. Owners without either receive a mailed notice with an access code and PIN.
Confirm with a code
VoteStead sends a 6-digit code to the email or phone on file, so only the owner votes for the unit.
Mark and review
The owner marks the ballot, reviews each choice and casts it. The ballot is sealed on the owner's device first.
Keep the receipt
The receipt shows a tracker code. After voting closes, the owner checks that code on the Check a ballot page.