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Maine HOA and condo electronic voting law
Can a homeowners or condominium association in Maine hold its vote online? Here is what state law says and what it means for your board.
Allowed through the nonprofit corporation act
Main law: 13-B MRS 604.
Reviewed September 16, 2026. A summary of state law, not legal advice. Each association, and any management company acting for it, is responsible for confirming with its own attorney that a vote complies with state and local law and its governing documents. See our Terms of Service.
The rules at a glance
| Legal status | Through the nonprofit corporation act |
|---|---|
| Main statute | 13-B MRS 604 |
| How electronic voting gets authorized | Bylaws, board or members approve votes by electronic transmission |
| Secret ballot and counting | No state rule found. Check your governing documents. |
| Paper ballot option | State law does not say |
| Ballot retention | 1 year (condos) |
No community association statute addresses electronic voting, but the state nonprofit corporation act allows electronic ballots or remote voting for member votes. That path fits associations incorporated as nonprofit corporations. An unincorporated association should confirm its authority with an attorney.
Which Maine rules apply to your association
| Your community | Law that governs the vote | What VoteStead requires |
|---|---|---|
| Homeowner and condominium associations | Through the nonprofit corporation act 13-B MRS 604 | 3 steps the board confirms before a binding vote |
What Maine law requires, and what VoteStead does
The association is incorporated as a nonprofit corporation in this state. 13-B MRS 604
VoteStead: VoteStead checks the association record. An association not marked as incorporated needs an attorney sign-off letter before a binding vote.
The association's declaration, bylaws and articles do not prohibit electronic voting. 13-B MRS 604
VoteStead: The board confirms this on the launch checklist before a binding vote opens. The confirmation, with who made it, goes into the audit log.
The board adopted a resolution or rule authorizing electronic voting. 13-B MRS 604
VoteStead: The board confirms the resolution on the launch checklist before a binding vote opens. Keep the resolution with the association records.
Ballot records
Maine rule: 1 year (condos).
VoteStead keeps the certified result and the audit log, and deletes sealed ballots and voting credentials 1 year after voting closes by default. Ask for a longer hold and we keep them longer. Where your state sets a longer records period, that period applies to the records your association keeps, and the certified result and audit log are what you file.
Before your first online vote in Maine
- The association is incorporated as a nonprofit corporation in this state
- The association's declaration, bylaws and articles do not prohibit electronic voting
- The board adopted a resolution or rule authorizing electronic voting
- Collect owner emails and mobile numbers, and mailing addresses for everyone else
- Choose 3 key holders who are not candidates, not board members up for election and not the managing agent
Built from VoteStead's Maine rule pack. A summary, not legal advice. Your association and its attorney confirm what applies to your community.
Running a Maine vote with VoteStead
Available now
VoteStead runs Maine elections with a rule pack that apply the state's consent, secret ballot and records rules. VoteStead's counsel reviewed it. The launch checklist blocks voting until the board confirms the required steps.
No VoteStead features are turned off by Maine law.
Your responsibility for Maine law
Your association, and any management company acting for it, is responsible for confirming that each vote complies with Maine law, county and city rules, and your governing documents. This page and the Maine rule pack summarize state law as of the reviewed date and do not cover local rules or your own documents. Have your attorney confirm your authority and your notice, quorum and counting rules before a binding vote. VoteStead is not responsible for a vote found invalid because of those determinations. See our Terms of Service.
What every VoteStead election includes
- Ballots sealed on the owner's device and stored with no name attached
- A 2-of-3 key split, so nobody opens ballots before voting closes
- Email and text invitations, plus mailed notices with access codes
- A live turnout board, quorum proxies and automatic reminders to owners who have not voted
- A tracker code so each owner confirms their ballot counted
Maine questions
Can an HOA or condo association in Maine vote online?
Allowed through the nonprofit corporation act. How it gets authorized: Bylaws, board or members approve votes by electronic transmission. Main law: 13-B MRS 604. Reviewed September 16, 2026. This is a summary, not legal advice.
What are the Maine secret ballot and vote counting rules?
The review found no Maine statute requiring secret ballots for these votes. Your governing documents may require one. VoteStead seals every ballot so nobody sees how an owner voted.
Do owners in Maine keep a paper ballot option?
Maine law does not say. Your association can turn on paper ballots for any election. VoteStead prints the packets, logs each returned envelope and counts paper ballots with the online ones.
How long must a Maine association keep ballots?
Maine retention rule: 1 year (condos). VoteStead keeps sealed ballots for 1 year after voting closes by default, and a legal hold keeps them longer.
Is VoteStead available for Maine associations?
Yes. VoteStead runs Maine elections with a rule pack for the state's community association law, reviewed by VoteStead's counsel. Features the state does not allow are turned off. Your association, and any management company acting for it, remains responsible for confirming each vote complies with Maine and local law and its governing documents.